Hi
doing some parallel research somebody has replied this to me. so I share their answer for the future reference of somebody else.
"I suspect the answer (and the answer to most things) is that it is about money. Typically, a mechanical seal (and it ancillaries) will be more expensive than gland packing, so I am assuming that the contractors want to know what to allow for, so that they are on a level playing field.
The contractor’s comment has some logic to it – you do not want leakage of fluids that are either hot or flammable/ dirty and for the CEPs, you would want a mechanical seal to ensure that you do not pull air into the pump under vacuum.
Having said that, you are correct, the decision on whether to use a mechanical seal is a detail issue and does not need to made right at the beginning of the project.
Gland packing is cheaper and (usually) simpler to maintain. It requires a certain amount of leakage to operate, so requires a safe place to drain away to – we (#####) supplied a number of pumps to a power plant in ##### a few years back and the closed cooling water pumps had gland packing specified with a drainage system that went back to a nearby place. Unfortunately, the cooling water was a water/ glycol mix (anti-freeze) and would have done the lake water no good, so we retrofitted mechanical seals at a later date. For small, general service water pumps, gland packing is fine.
For very small pumps, where the cost of the mechanical seal is a matter of pounds, some manufacturers will only fit mechanical seals, because the cost of changing standard parts lists and drawings is more than the supplying the seal. "